RecordTailorAI schema assistant.
From 50 documents the schema. From 500 the perfect one. You only correct what the assistant isn't sure about; the rest it proposes. Every new document type it learns further on the first approval click.
Every record measures.
The most modern DMS on the market.
RecordTailor is the document management system for companies replacing a legacy DMS — Alfresco, ELO, DocuWare, d.velop, OpenText, SharePoint — or adopting a modern DMS for the first time. AI triage in under 30 seconds, AI assistant builds your schema in four hours, batch processing for thousands of documents, MFP scan ingest with no fat client. Delivered as an on-premise product, in your public cloud, or as a managed private cloud. No vendor lock-in.
Made in Austria · CloudDNA GmbH · Delivered on-premise
An afternoon in accounts payable
- 14:03:00
Invoice "Invoice_2026_0741.pdf" hits the scan folder.
- 14:03:22
Classified as an incoming invoice. Amounts, IBAN, contract link detected. Filed to debtor case 4711.
- 14:03:24
Clerk gets a task "Approve invoice 0741" — 4 seconds total.
On-prem · Public · Private cloudEU data sovereigntySAP ArchiveLink & CMIS 1.1Batch processing at scaleNo training requiredOpen-source core
Made to measure
Built for workflows
"Made to measure" isn't marketing here.
Every RecordTailor deployment is tailored to your document types, your processes, your contract catalog. No config wizard ticking boxes on a standard list. A setup sprint where we measure with your team: which documents, which edges, which deadlines. What comes out fits your house like a bespoke suit — and is just as un-swappable.
48 h
sprint with your team
14
typical document types
97 %
classification confidence after sprint
UX & innovation rule
Not from 1998. Not from a consulting house.
Other DMSes start with a forty-day setup where consultants define your document types, curate your attributes, build your forms. Here, the AI builds your schema — from your own document set. Drop 50 invoices and 20 contracts into a folder: RecordTailor reads, classifies and proposes a complete attribute model. Four hours. Not four months. And the UI behind it isn't from 1998 — it's keyboard-first, dark-mode-fluent, mobile-ready. If you can use a search engine, you can use RecordTailor.
No training required.
We don't send you on a two-day training sprint. No manual, no onboarding wizard with fifteen clicks. You log in, drag a document into the browser, watch it happen. Done.
UX from 2026, not Windows 95.
No right-click cascades. No collapsible tree views fifteen levels deep. No grey toolbar buttons last fashionable in 2003. Keyboard-first, dark-mode, mobile-ready — standards you'd have to buy in via consulting anywhere else.
What it feels like
Three moments inside the app.
rt / inbox / Rechnung_2026_0741.pdf
Rechnung_2026_0741.pdf
KI-Klassifikationvor 3 s
- Klasse
- Eingangsrechnung
- Konfidenz
- 97 %
- Akte
- Debitor 4711
- IBAN
- AT61 1904 3002 3457 3201
- Betrag
- € 4 219,80
- Fällig
- 30. 08. 2026
- Vertrag
- Wartung-24-A · v3
Task → Sachbearbeiter BergerFreigabe angefordert
rt / suche
Verträge mit DSGVO-Löschpflicht nach 30 Tagen
- Wartungsvertrag Meridian-Systems97 %§ 8.4 „... spätestens 30 Kalendertage ..."
- AVV Cloudflare (unterzeichnet 2025-11)94 %Anhang B, Zeile 12 — löscht 30 d nach Ende
- Datenaustauschvereinbarung ÖGK82 %Punkt 6 — „binnen eines Monats"
rt / verträge / Mietvertrag Halle-B
3 Branches, 1 Merge pending
- mainv4 · Unterzeichnet 2025-11-02
- verhandlung/anpassung-2026v4-a · § 6 „Wertsicherung" angepasst
- review/legal3 Kommentare · warten auf Zustimmung
Merge nach main2 Diffs · 0 Konflikte
Die KI arbeitet. Sie entscheiden.
Vier Agenten. Vier Jobs. Ein Freigabe-Gate.
Der Inbox-Agent triagiert, was reinkommt. Der Compliance-Agent prüft Bestände gegen Aufbewahrungsregeln. Der Vertrags-Agent findet Klauseln und Abweichungen vom Muster. Der Rechnungs-Agent liest Beträge, IBAN, Steuersätze und Vertragsbezug. Jede Aktion mit Begründung und Konfidenz — unter dem Schwellwert wandert sie in Ihre Approval-Inbox, darüber schlägt der Agent vor oder wendet automatisch an. Alles verkettet in der Audit-Hash-Chain, exportierbar als EU-AI-Act-Protokoll.
Mehr zu den KI-AgentenApproval-Inbox · Rechnungs-Agent
14:03:24
Rechnung 2026-0741 · Lieferant Kellner GmbH
- Betrag 8.420,00 € · Skonto 2 % bis 04.08.2026
- Bestellung PO-4711 gefunden · 3-Way-Match: ✓ Menge, ✓ Preis, ✓ IBAN
- Ablage: Kreditorenakte 4711 · Workflow: Zwei-Augen-Freigabe (Skonto-Deadline)
Konfidenz 94 % · Modell llama3-70b-local · Evidence: 3 Passagen
What's inside
Twelve capabilities others sell as add-ons.
Not clicked together. Designed together. Every capability feeds the next — from four shipped AI agents to fat-client-free MFP scan ingest.
AI assistant builds your schema
At setup the assistant takes a look at your existing documents — 50 invoices, 20 contracts, 30 emails — and proposes a full document-type and attribute model. You correct where it doesn't fit. Four hours instead of forty days.
Branches like Git
Change a contract in a branch. Have it reviewed in parallel. Merge when there's consensus. Full audit trail per version, line by line.
Why on-premise only
Your documents stay where they belong.
We thought hard about offering a cloud option. We chose not to — on purpose. If your DMS is the backup of your business, it doesn't belong in someone else's data center.
No cloud edition.And that stays that way.
No data leakage.
No LLM request leaves your network. We ship the models — local, quantized, GPU-optional.
Air-gapped ready.
Install without internet. Updates as signed tarballs. Attestation check verifies the origin.
Docker Compose or Kubernetes — you choose.
Standard deployment is Docker Compose: one command, one Docker host, done. For HA setups and larger scale we ship a Helm chart. No 40-container wiring marathon either way.
Not comparable to legacy DMS
Why not what everyone else uses?
Classic DMS (the big three)
- Cloud-only or complex SaaS deployment with data leakage
- Windows-95 UI with right-click cascades. Two-day user training required.
- 40-day setup consulting to define document types and attributes
- AI is a paid add-on that calls external LLMs
- Versions are linear copies — no branching, no merge
- Licensing per user, per module, per storage, per support
RecordTailor
- Docker Compose by default, Kubernetes/Helm optional, air-gapped ready
- UX from 2026. Keyboard-first, mobile-ready. No training required.
- AI assistant builds your schema in four hours from your own document set
- AI is the core, not the add-on. Local LLMs shipped
- Branches, merge, diff — real versioning like Git
- One price, negotiated for your data center
Security
Auditable down to the log line.
Every action — upload, classify, approve, sign, delete — lands in an immutable, cryptographically chained log: append-only enforced at the database level, externally time-anchored daily (OpenTimestamps + RFC 3161) — offline verifiable by any auditor with the open-source rt-verify tool. Electronic signatures with a tamper-evident audit chain; qualified signature (eIDAS QES) via trust service provider in preparation. GDPR-erase included.
Postgres RLS per tenant — we can't see your data either
Immutable, cryptographically chained logging: append-only enforced at the database level, externally time-anchored daily (OpenTimestamps + RFC 3161) — offline verifiable by any auditor with the open-source rt-verify tool
Electronic signatures with tamper-evident audit chain; qualified signature (eIDAS QES) via trust service provider in preparation
Sigstore attestation on every container image
Confidential compute (AMD SEV-SNP) optional
GDPR-erase across every store, including embeddings and cache
Pricing
One price. Negotiated for your house.
We don't sell a per-user-per-module-per-storage matrix. One DMS, one price, for your site. What you pay depends on volume and SLA level — not on how many colleagues use it.
Sit down with us. We look at your document volumes, quote the base pack plus SLA, and you know where you stand. No trick questions about company size.
Request pricingAlways included
- Every module — AI, branching, graph, search, signatures, ArchiveLink, CMIS
- Unlimited users inside your network
- Local AI models with commercial-use license
- Air-gapped install, Docker Compose or Helm chart, attestation check
- Signed update channel for 24 months
PriceOn request
What we hear again and again.
You really don't have a cloud offering?+
None. That's our thing. If you want a cloud DMS, there are plenty of good ones — we're not one.
What happens if CloudDNA goes away tomorrow?+
RecordTailor's core is open source (Apache-2.0). Postgres, MinIO, your data — everything stays with you and keeps running. Migration to a successor system is possible via standard interfaces (CMIS).
How do we migrate a 2007-era DMS into RecordTailor?+
We have migration adapters for Alfresco, d.velop, ELO, DocuWare and OpenText. Content, metadata, versions, ACLs — all in one shot. Expect 4–8 weeks for a mid-sized legacy system.
How much GPU do we actually need?+
For 500 docs/day, one RTX 4090 per site. For 50 000 docs/day: one H100. For 500 000/day — let's talk.
Can we evaluate first?+
Yes. We ship a Docker Compose stack with test data. 30 minutes to set up, 4 weeks to poke around, then you decide.
Die Familie der Tailors
Sieben Geschwister — jeder für seine Branche.
Jeder Tailor teilt mit den Geschwistern die Grundlagen — denselben Sicherheitskern, dieselbe DSGVO-Konformität, dieselbe EU-Datenhaltung, dieselbe KI, dieselben Rechnungsformate. Aber die Sprache ist eine andere: DineTailor spricht von Bons, StayTailor von Rechnungsläufen, TaxTailor von KESt-Meldungen, Weintailor von Mostgewicht und Kellerbuch.
- DineTailorRestaurants
- StayTailorHotellerie
- MeetingTailorTagungen & Events
- DocumentTailorKanzleien
- TaxTailorSteuerberatung
- WeintailorWinzerinnen und Winzer
- RecordTailorDokumentenmanagement — hier sind Sie.
Commit yourself
Every record measures.
See in 20 minutes why that isn't just a marketing line.
Request a demoMade in Austria